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Junior Execution Assistant, Calgary Centre for Clinical Research, Cumming School of Medicine

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Job ID: 13627

Updated: Today

Location: Foothills Campus

Position Overview

The Calgary Centre for Clinical Research in the Cumming School of Medicine is currently seeking a Full-time Regular Junior Execution Assistant.

Reports to the Manager of Legal, Research Services, Cumming School of Medicine.

Provides administrative support for agreement execution in Legal, Research Services, Cumming School of Medicine.  Tasks are often required to be completed within very short time-lines and as such require tact, diplomacy, advanced organizational and communication skills.  Workload may be stressful at times, with constantly changing priorities. 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Performs the overall administrative functions of execution processes for the Legal, Research Services, Cumming School of Medicine
    • including data entry, scanning, photocopying, sending emails, preparing and receiving courier packages for execution
  • Obtains the appropriate signatures for the contracts and ensures the contract signatures are complete
  • Sends the executed contracts via courier or email back to the proper parties
  • Files contract documents
  • Receives and responds inquiries (phone, email and in person) from internal and external stakeholders regarding execution
  • Performs execution related tasks in the Contract Management System including, but not limited to update existing contract or agreement files, upload documents into existing contract or agreement files and complete execution for contract or agreements

Qualifications / Requirements:

  • Minimum Grade 12 Diploma required
  • 1 year of related administrative experience
  • Excellent communication and customer service skills are essential
  • A positive attitude and the ability to work independently as part of a team are critical to success
  • Must be open to learning and development, and be willing to accept new challenges and assignments
  • Demonstrated expertise working with various computer programs including MS office as well as Adobe Acrobat
  • High level of attention to detail is required
  • Ability to prioritize, coordinate and organize multiple priorities in a fast-paced environment
  • Must be able to maintain strict confidentiality

Application Deadline:  August 17, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. 

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administration Job Family, Phase I.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

 

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