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Health Care Professional Project Manager, Continuing Medical Education, Cumming School of Medicine

Job ID: 21348

Updated: October 7, 2020

Location: Foothills Campus

Position Overview

The Office of Continuing Medical Education-Physician Learning Program in the Cumming School of Medicine invites applications for a Health Care Professional Project Manager. This Full-time Fixed Short-Term position is for approximately 2 months (based on length of grant funding), with the possibility of extension.

The Physician Learning Program (PLP) is an innovative and unique Alberta program that was established late in 2009 as a conjoint University of Alberta/Calgary program in order that  Alberta physicians can (1) obtain, reflect upon and use individualized practice based information in order to self-assess and improve clinical work through access to clinical data from health services databases (e.g., patient and billing sources) and (2) identify and access learning activities and resources to support learning in areas identified by the practice assessment.

Reporting to the Manager, Calgary, Physician Learning Program (PLP), project managers will be responsible for the management of projects within the PLP Program (www.albertaplp.ca). Project managers will execute and monitor processes of project management including the initiation, design/planning, and closing phases of projects.   While the number of projects managed will vary depending on complexity and timelines, it is anticipated that project managers will be responsible for work associated with 3-6 projects.

Applications will be reviewed as they are received. 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Work with the Manager, Physician Co-Lead and/or Associate Dean develop and carry out projects
  • Assist in obtaining, preparing, writing and compiling documents and other materials for physicians and educators on committees, PLP Steering Committee and Ethics
  • Ensure that the projects are handled in an efficient, effective, and timely manner
  • Conduct and/or manage the evaluation and its reporting
  • Work with the Medical Director and PLP Team to engage primary care and specialty physician groups to develop and support PLP projects
  • Manage and support project planning working groups ensuring that physician and other committee members can contribute effectively and efficiently to project development, execution, completion and evaluation
  • Write and compile materials required for the projects including draft proposals for Joint Universities Committee, the provincial Steering Committee, and Ethics
  • Monitoring and controlling projects through planning, execution and closing phases for risk, quality, scope and resources
  • Develop the reports for physician feedback; and developing evaluation tools to assess the impact of the project on physician performance
  • Recommend strategies to further facilitate and strengthen the PLP Program and all of its projects across both sites (Edmonton and Calgary)
  • Utilize project management tools to monitor projects and reports for Manager, PLP 
  • Ensure the smooth operation and execution of the project  and, when applicable, resolving problems effectively, ensuring high levels of  service excellence
  • Support the Manager, PLP and Physician Co-Lead in achieving the goals of the PLP Program
  • Compose routine correspondence; prepare notices and other project materials  including thank you correspondence 
  • Maintain professionalism in all interactions being aware of the nature of the complex, multi-stakeholder environment in which this position works within.
  • Maintain communication and consultation with Manager, PLP, Physician Co-Lead, Working Group, physician participants, their support staff, and other related stakeholders in the project
  • Liaise with University of Alberta  PLP Office, when appropriate
  • Facilitate communication and ‘branding’ plan for the PLP

Qualifications / Requirements:

  • Post secondary undergraduate degree in a medical related field, ie medicine, nursing or pharmacy, etc
  • Certificate or training in project management (PMP) preferred (or management credentials)
  • Project management experience (3-5 years)
  • Experience in knowledge translation and medical educational design would be an asset
  • Equivalencies of education and experience may be considered
  • A minimum of 5 years in an organization of significant size, complexity and diversity is required
  • Ability to plan and lead concurrent projects
  • Excellent written and verbal communication skills
  • Strong interpersonal and relationship management skills
  • Strong problem solving skills

Application Deadline:  October 31, 2020

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase III.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to become one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. Ranked as the top young university in Canada and North America, the University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

 

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